2. Audiovisual Materials
4. Contact Us
1-1. Loan Policy
Due to the
sensitivity of the instruments to changes in heat and humidity, many problems
occur in storage even within the Archives. Because of this, lending instruments
outside of the university is rare. In the case where it has been necessary to
borrow an instrument for research or education as explained above some
exceptions have been made. Borrowing of an instrument by publishers and
broadcasters even for educational purposes will be denied if used for the
purpose of making money.
The representative of the institution or
sponsor of the function that wishes to borrow an instrument(s) should send the
documents listed in item1-2 to UEMURA Yukio, Director of the Archives. The
instrument(s) will be lent only in the case that the Director determines its
1-2 Documents necessary for
1) A statement of the purpose of the function and the necessity of displaying
2) The name of the instrument to be
3) Place and dates of exhibition
4) Period of loan
5) How the instrument will be stored
6) How the instrument will be transported
7) Name of institution/function and
8) Name of insurance or type of
compensation in case of damage to or loss of instrument
9) Name and address of person responsible
1-3 Borrowing and taking photographs/videos of instruments
For the purposes
of creating a catalog or pamphlet, it is sometimes necessary to take new
photographs or videos of the instruments or to borrow existing photographs or
videos at the Archives. In this case the following steps should be taken.
Taking photographs and videos
Send a letter of
application stating the purpose, instrument name, and a detailed explanation of
photograph or video to the Director of the Archives. In addition, attach a
statement that the instrument will not be used for any purposes other than as
stated on the letter of application. After confirmation and acknowledgement by
the Director, permission will be given.
However, because all
of the instruments are property of the country Japan, a
fee for taking photos and videos must be paid to the National Treasury. Once
the Director of the Archives approves the application, the same letter of
application should be sent to the Dean of the Faculty of Music. The Accounting
Section will then do the appropriate paper work. Because the Archives does not
take part in setting fees for taking photos and videos, negotiations should be
done directly with the Accounting Section.
Borrowing existing photographs from the
As a general rule,
photographs can be borrowed only for the purposes of research and
First send a
letter of application as explained above for taking photographs and videos. If permission
is granted then the photographs will be lent. In order to avoid damage to the
original photos, duplicates will be made for the borrower. However, the fee for
duplication will be charged to the borrower, and the duplicates must be
returned to the Archives after use.
The letter of application must also be sent to the Dean of the Faculty
of Music, and the duplication fees should be paid to the National Treasury
through the Accounting Section.
All photographs should
be clearly labeled “The Koizumi Fumio Memorial Archives, Faculty of Music,
Tokyo National University of Fine Arts and Music” in any publication.
Reprints taken from the Catalog of the Musical Instrument Collection
Those who wish to
reprint photographs used in the Catalog of the Musical Instrument
Collection of The Koizumi Fumio Memorial Archives should send a letter
to the Director of the Archives. The letter should include the purpose of
reprinting, the contents of the publication in which the reprint would be used.
In this case, there
will be no charges, but the photograph should be clearly labeled “The Koizumi
Fumio Memorial Archives, Faculty of Music, Tokyo National University of Fine
Arts and Music” in the publication. Also, because the Archives are continually
collecting related materials, they would deeply appreciate a copy of the
publication donated to the book collection.
materials may be dubbed only when used for the purpose of scholarly research.
The only materials that may be dubbed are the originals made by the late
KOIZUMI Fumio. Any aired programs, LP records, tapes, films, etc. in which the
late KOIZUMI Fumio appeared cannot be dubbed or copied.
Precautions will be
taken in order to protect privacy from opening dubbed or copied audiovisual
materials to the public. It is not easy to receive permission to dub or copy
Send your name, place of employment,
address, contents of the materials needed, and the purpose of your research to
The Koizumi Fumio Memorial Archives. If permission is given by the Director to
dub the materials, we ask that you abide by the following:
Do not use the materials for purposes outside of the
research, and do not give the materials to a third party.
In respect of the informants or peoples included in the
videos or tapes, the Archives reserves the right to give or reject consent to
publicize the results.
Before publicizing research results, in respect of the
informants and peoples in the videos and tapes, it must be confirmed that the
materials are not used for any purposes outside of the specified research or
given to a third party. When the research is publicized the publications
(videos, tapes, etc.) must be clearly indicated.
All of the publications in the Archives
are registered as property of the main library at the Tokyo National University
of Fine Arts and Music, and are treated the same as publications which are
distributed to other research centers within the university. According to the
library regulations, publications in research centers cannot be lent outside of
the university. However, all published materials may be looked at within the
Copying services are not available at the
Archives. However, if a formal request through the Reference and Interlibrary
Loan Desk of the main library is placed, as a
general rule the copying can be done.
Main Library at the Tokyo National University of Fine Arts and Music
Interlibrary Loan Desk
Tel: (country code
81) 50-5525-2428 (direct line)
Making additional copies of copies
shelved at the Archives is not allowed. Also, some materials cannot be copied
due to paper deterioration. Direct any questions regarding copying regulations
to the main library.
4. Contact Us
Fumio Memorial Archives
Faculty of Music
Tokyo National University of the Arts
12-8 Ueno Park
Tel: (country code
81) 50-5525-2381 (direct line)
Fax: (country code
81) 50-5525-2509 (Faculty of Music)
E-mail (Please change * into @)